Privacy & Cookie Policy

Last Updated: July 7, 2026

Dana Martinez, Psy.D. (“we,” “us,” or “our”) operates the website drdanamartinez.com. We are deeply committed to protecting the privacy of our website visitors, prospective patients, and current patients. This Privacy & Cookie Policy outlines how we collect, use, and safeguard personal information via this website, as well as the tracking technologies we utilize.

Please read this policy carefully. If you do not agree with these terms, please discontinue your use of this website.

Important Note Regarding Protected Health Information (PHI): This website is an informational and intake portal. Information you voluntarily submit via our online contact forms or email links is protected, but please look to our separate clinical Notice of Privacy Practices (NPP)—provided to you directly prior to or during your initial evaluation—for details regarding how your medical and psychological treatment records are legally handled, stored, and protected under state and federal healthcare privacy laws.

1. Information We Collect

We limit the collection of personal information through this website to data required to address clinical or professional inquiries, manage telehealth scheduling, and optimize website accessibility.

Information You Voluntarily Provide to Us

When you fill out a contact form, request a consultation, or send an email regarding clinical services (including individual, child, family, or psychedelic integration therapy and psychological testing), we may collect:

  • Contact Details: First and last name, email address, and phone number.

  • Inquiry Details: Any general notes or messages you provide regarding required treatment options or evaluation requests.

Disclaimer: To preserve your own privacy, we strongly recommend that you omit highly sensitive, detailed medical history or diagnostic details within public web contact forms. Save specific clinical disclosures for our secure, HIPAA-compliant patient intake channels.

Information Collected Automatically via Cookies

When you browse our website, certain non-identifying technical details are captured automatically by underlying browser scripts and hosting systems. This includes your IP address, browser type, device type (desktop vs. mobile), operating system, pages visited, time spent exploring our services, and the referral web path that brought you to us.

2. Cookie Disclosure: What We Use and Why

Our website uses cookies (small text files saved on your browser) to ensure technical reliability, streamline site layout, and analyze aggregated traffic.

We utilize the following types of cookies:

  • Strictly Necessary Cookies (First-Party): Essential for the fundamental technical operations of our website, security functions, loading server resources, and enforcing your data selection choices. The site cannot run properly without them.

  • Performance & Analytics Cookies (Third-Party): We utilize tools like Google Analytics to understand how users locate our practice online and which specific services (such as psychological testing or telehealth information) are most useful. These cookies collect data in an entirely aggregate, anonymized manner. They do not correlate web traffic data to individual clinical patient files.

We do not deploy aggressive behavioral ad-retargeting trackers or marketing pixels (e.g., Meta Pixel) on this website to ensure your engagement with a mental health services platform remains entirely private and free from third-party commercial profiling.

3. How to Control Cookies

You have the right to accept or decline website cookies. Most web browsers accept cookies automatically, but you can alter your personal device configurations to clear or block cookies if you prefer.

To manage your cookie preferences through your specific browser provider, consult their settings documentation:

To opt out of being tracked by Google Analytics tracking scripts universally across all online domains, you can install the Google Analytics Opt-out Browser Add-on.

4. How We Use Your Information

We process website data strictly under legitimate professional and clinical interests, including:

  • Responding directly to your requested consultations, appointment inquiries, and billing questions.

  • Coordinating logistics for virtual telehealth visits via our secure, HIPAA-compliant telemedicine video platforms.

  • Reviewing anonymous web data trends to ensure our practice information is clearly accessible, readable, and functional for users in need of care.

We do not sell, rent, lease, share, or trade your contact details or web data with corporate ad networks, data brokers, or external entities for marketing purposes.

5. Telehealth & Third-Party Portals

For remote therapy appointments, we use specialized, highly secure, HIPAA-compliant telemedicine platforms. If you utilize a link on this website to access a secure patient portal or launch a virtual “Sessions” video interface, your data inside that therapeutic sandbox is protected by specialized end-to-end medical encryption frameworks, separate from standard website parameters.

6. Children’s Privacy Notice

While our practice offers clinical counseling and psychological testing evaluations for children and adolescents, this website is explicitly built for use by adults (parents, legal guardians, or adult patients) to arrange for care. We do not knowingly collect personal data directly from children under the age of 13 through this public website. All minor data must be submitted strictly by a verified parent or legal guardian.

7. Data Retention and Safeguards

We maintain rigorous administrative and electronic protections designed to shield consumer web contact records from unauthorized access, loss, or alteration. Website contact submissions are cleared systematically once an inquiry is resolved or transitioned to secure clinical patient charts. Clinical charts and medical evaluation data are legally maintained for strict multi-year statutory durations dictated by Connecticut Department of Public Health guidelines and federal medical record standards.

8. Changes to This Privacy Policy

We reserve the right to amend or update this Privacy & Cookie Policy at any time to align with adjustments in digital regulations, technical infrastructure, or state medical board guidelines. Any revisions will be signaled by updating the “Last Updated” marker at the top of this document.

9. Contact Us

If you have any questions, compliance requests, or data feedback concerning this Privacy & Cookie Policy, please contact our office directly:

  • Email: drdanamartinez@gmail.com

  • Phone: 203-232-2274

  • Mailing/Studio Address: 32 Church Hill Road, Bldg. D, Suite 208, Newtown, CT 06470